Football team sheet template for grassroots coaches

Updated 9 November 2026 · Written for grassroots coaches by Gafferbook

A grassroots team sheet needs the fixture (opponent, date, kick-off and meet time), the starting line-up with positions, the subs and when they come on, and kit or travel notes. The free line-up builder makes one from your squad and formation and shares it as an image or link.

What to include

Opponent, date, kick-off time and meet time
Venue and pitch (with a map link if it's away)
Starting line-up and positions
Substitutes and roughly when they'll come on
Kit colour, shin pads, water and anything else to bring

Leave out anything private: no dates of birth, phone numbers or medical details.

Make it in a minute

The line-up builder lets you pick a formation, drag players into position and share it. Plan fair minutes with the sub planner, and send the details with the fixture message.

For a polished version, make a starting XI graphic in your club colours.

Sharing it

Share the line-up in the parents' group the night before or on the morning of the game, not as players arrive. If you rotate starters, a short note helps: "Starting places rotate each week so everyone gets equal time."

Drills to work on it

3v3 end-zone game6 per pitch players · U7 to U13 · Games of 3 to 4 mins

Common questions

Is there an official team sheet I must use?

Some leagues need a team sheet on their own system or form. Check your league handbook; our builder is for sharing with your team and parents.

Should I include surnames?

First names and an initial are enough for sharing with parents. Keep full details on your league's system only.

When should I send the team sheet?

The evening before or the morning of the game works well, so families can plan.